Clerk and Recorder's Office

Contact the Clerk and Recorder's Office

Fraud Guard

Protect your Real Property Interest with Fraud Guard

This is a free service provided to you by the Gallatin County Clerk & Recorder’s office. With this service, you are notified of any filing or recording of a document in our office that names you as a grantee or grantor. You simply enter any variations of your name or business with additional contact information and you will receive email notification automatically. You can sign up now by clicking on the Fraud Guard link located above.

Recording Fees

As of October 1, 2011, Non-Standard document recording fees have changed - Non-standard recording fees changed on October 1, 2011. The new fee is an additional flat $10 per document fee, over and above the standard $7 per page fee, for documents that do not meet the document standards set out in 7-4-2636 MCA(2011).


All transfers of interest in real property must be accompanied by a fully completed Montana Realty Transfer Certificate (RTC) to be recorded.  The downloadable RTC form shown above can be filled in online and printed to submit with your document.

*Current fee schedule and document standards checklist went into effect July 1, 2019 and are available for download on this page.

Birth and Death Records

As of October 1, 2006, federal and state regulations require that this office have a copy of a photo ID for any person requesting birth or death records. If you are making your request by mail, please include a copy of both sides of your photo identification. If you don’t have a picture ID, see the request form for other acceptable types of identification.

The birth and death certificate request forms linked on this page can be filled in online and printed out for your convenience. Please mail the form and identification to our office with the appropriate fee in U.S. funds by cash, check or money order.

Who can order a Birth Certificate?

Only those authorized by 50-15-121 MCA and 37.8.126 ARM, which includes the registrant (14 years old or older), the registrant’s spouse, children (with proof of relationship), parents, grandparents (with proof of relationship), a caretaker relative, guardian, an authorized representative, or those who provide documentation showing it is needed for determination or protection of the individuals personal or property rights. Proof of relationship, guardianship, caretaker relative, or authorization is required to obtain a certified copy of a birth record.

Step-relatives, in-laws, aunts, uncles, cousins, ex-spouses, foster parents, and a natural parent of an adoptive child are not eligible to receive a certified copy of a birth certificate.

Staff Contacts

Eric Semerad

County Clerk and Recorder/Surveyor