GALLATIN COUNTY FAIR BOARD
APRIL 3, 2007 SPECIAL MEETING MINUTES
(As approved on April 17, 2007 meeting)
FAIR BOARD MEMBERS PRESENT – Bob Brekke, Dennis Farnham, Chris Budeski, Blair Howze, Jim Oberhofer, Chuck Busta
STAFF – Sue Shockley, Debbie Ehlert – Secretary
FOUNDATION MEMBERS– Kathy Farnham, Lorna Simard, Bob Diggs
1. CALL TO ORDER – Chairperson Bob Brekke called the special meeting to order at 5:50PM.
2. This was an informational meeting with Fair Board and Gallatin Fairgrounds Foundation in order to make long and short term plans for the Fairgrounds. Sue Shockley needs to submit the plan to the CIP Committee on an annual basis. The Fair Board prioritized the existing CIP requests a few months ago. Sue and the Fair Board need to look at the Indoor Arena further and see if the roof should be replaced and if any improvements should be made. Jim Oberhofer suggested a future CIP project could be a building to replace the old Fairgrounds office for Security and First Aid.
3. The Fair Board discussed the concession stand at the Anderson Arena. Sue said the cost is around $310,000. There would be no showers and there may not be enough money to completely finish the kitchen. Marcia Anderson was donating $300,000 for the project. The Fair Board was turning this back to the Foundation to start the project.
4. All CIP considerations need to be determined if the improvement would increase revenue to offset the cost. The Fair Board wanted to look into handicap walkways from the main entrance to the Indoor arena and barns.
5. Sue Shockley and the Fair Board went briefly through the Renovation and Improvement Plan that was revised in February 2006. This was to determine what projects were completed and what progress had been made on other projects.
6. The Fair Board wanted to get an updated and complete site plan. The site plan should address managing traffic, separating livestock from pedestrians, fencing, landscaping, parking and service drives. Sue suggested an updated feasibility study with Michael Udder. Sue said there would be a written proposal for the next Fair Board meeting .The Fair Board suggested having the option of a written agreement with the option of upgrading the feasibility study. The Fair Board would turn this over to the Foundation. The Fair Board would find out the cost for the feasibility study and if the Fair Board could not afford the study this would be turned over to the Foundation.
7. Sue Shockley will update the Renovation and Improvement plan and will estimate costs and get this to the Fair Board.
8. Sue Shockley will do a list of priorities for the Foundation and send the Foundation a copy of the CIP List.
A. Concession Stand
B. Feasibility Study
C. Site Plan
ADJOURNMENT - Meeting adjourned at 7:35PM
Respectfully Submitted By _________________________________________________
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