Minutes of June 15, 2004 Fair Board Meeting
Approved at the August 17, 2004 Meeting
ATTENDANCE: Board Members: Jim Sims, Blair Howze, Greg Raths, Dale Nerlin, Bob Brekke, Advisors: Lorna Simard, Al Lien, Lowell Springer, Guests: Sonja Berg, Staff: Sue Shockley
1. Meeting called to order at 6:30PM.
2. Thanks to Dale and Deloris for Dinner.
3. There were no public comments submitted.
4. April 20th Minutes:
Corrections: Spelling in absent Fair Board Members corrected.
10E. Change to: Decided not to extend an offer to have City Garden’s on Fair Ground.
Motion to approve Minutes as amended: Dale Nerlin made the motion; Jim Sims seconded. Motion Passed.
May 18th Minutes:
Corrections: Spelling of Dale Nerlin’s and Sue Shockley’s names corrected.
Motion to Approve as Amended: Jim Sims made the motion; Dale Nerlin seconded.
Motion Passed.
5. Guest Presentations:
a. BAHA: storage of equipment. Bob Brekke moved to allow BAHA to store boards in the Haynes locker room due to extenuating circumstances for this year only. Jim Sims seconded the motion. Motion passed.
b. Lion’s Club: The Fair Board asked Sue to draw up a contract with the Lion’s for the food concessions at our Signature Events for the People Barn.
6. County Commission Update: Commissioner Mitchell was absent.
7. a. 2004 Fair- Sue Shockley reported: On track. Some items late but coming around.
Decision Item: Dollar Day.
Blair Howze made the motion: Move to have a $1 entry day for Seniors only on Wednesday. Dale Nerlin seconded. Motion Passed.
WinterFest: Meeting scheduled for June 17th.
b. SeptoberFest: Progress being made. Schedule change possibly to move Demo Derby to Saturday and Tough Truck to Sunday. Draft horse show, Horse Play Day- scheduled. Found a dance floor in Phillipsburg for $100 rental. Beer Tasting is questionable. Next meeting is July 6th at noon.
c. Rodeo Committee: See attached minutes. Corrections: No rough stock horses, still looking.
d. Marketing: Ads, radio, TV on the way, Chronicle is doing the tab.
e. Volunteer: Brochure going to printers.
f. Parks and Trails: No update.
g. Skipped.
h. Pricing: Nothing to report.
Foundation Update: RFQ process was discussed, Havre grandstands as an example of for outdoor arena was mentioned, RFQs were submitted and looked at, committee being formed to grade RFQ submitters. Possible candidates for committee: Greg Raths, Bob Brekke, Chris McQuery, Gene Surber, Sue Shockley, Al Lien, Lowell Springer and Chris Budeski.
9. Correspondence: Several birthday cards to Sue Shockley. Bravo responded to Sue affirmatively that they are still interested.
10. Manager’s Report: New grass looks good. Tyler is doing a good job. Phil did a good job of rebuilding some of the planter boxes. Still need a contractor for the sidewalk project. The new software for scheduling is installed and the staff has attended training. As of June 18, Extension has no permanent secretarial staff, they are relying on interns.
11. Financial report is attached. Motion to approve: Bob Brekke made the motion; Jim Sims seconded. Motion passed.
12. Policy Manual: Jim Sims noted that we need to add Signature Events and that the dog policy needs to have an exemption for events. Motion to approve as amended: Jim Sims made the motion; Bob Brekke seconded. Motion passed.
13. Discussion on June 9th meeting: Lowell Springer stated that we need an opinion from the County Attorney’s office about “Coming to the Nuisance”. There was much discussion about this and the meeting in general. Lowell also recommended the Bozeman Community Mediation Center. Jim Sims suggested that we go ahead with a Fairgrounds Amphitheatre project whether or not Bravo is involved. There was general agreement.
14. Fair Board Responsibilities during Fair: Judging booths; FB needs to be visible; maybe we should do an informal survey and distribute it during the Fair.
15. a. Nothing further.
b. Bozeman Baseball’s contract is due this fall.
c. Pea Cannery Update: The process is in motion and is in the City’s purview now.
d. SAR Building: Jim Sims moved that we approve the color choice of Light Stone for the walls and Evergreen for the roof of the SAR building. Bob Brekke seconded the motion. Motion passed.
e. Emergency Planning: Nothing new to report.
f. Other Business:
1. Dale Nerlin and Al Lien will measure the Motor Sports area to include the berms and also interior area.
2. Jim Sims noted that Captain William Clark walked across the Fairgrounds during the return trip according to compass points.
3. Water Truck has been finished by the Road Department. Thank You!
4. New software is being set up and data is being entered.
5. Bleachers: 9 sets of little bleachers (aluminum 50 seats each) will be delivered in about 2 weeks. The hydraulic bleachers are due in mid July. They are 300 seats each; 2 sets have been ordered. Hydraulic bleachers can rent for as much as $2300/weekend plus delivery. We deliver, setup, and dismantle.
16. Announcements: None.
17. Meeting adjourned at 9:02 PM.
Minutes prepared and submitted by Blair Howze.
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